Details a written statement must contain

Employers are required to provide employees with a written statement of particulars of employment within two months of the commencement of employment.

Every employee, regardless of the number of hours worked, must be provided with this statement.  The following details must be included in the written statement:

  • the names of the employer and the employee;
  • the date when the employment (and the period of continuous employment) began;
  • remuneration and the intervals at which it is to be paid;
  • hours of work;
  • holiday entitlement;
  • entitlement to sick leave, including any entitlement to sick pay;
  • pensions and pension schemes;
  • the entitlement of employer and employee to notice of termination;
  • job title or a brief job description;
  • where it is not permanent, the period for which the employment is expected to continue or, if it is for a fixed term, the date when it is to end;
  • either the place of work or, if the employee is required or allowed to work in more than one location, an indication of this and of the employer’s address; and details of the existence of any relevant collective agreements which directly affect the terms and conditions of the employee’s employment, including, where the employer is not a party, the persons by whom they were made.

If an employee is normally employed in the UK but will be required to work abroad for a period of more than one month, the statement must also cover:

  • the period for which the employment abroad is to last;
  • the currency in which the employee is to be paid;
  • any additional pay or benefits; and
  • terms relating to the employee’s return to the UK.

It is permissible, within the written statement, to refer an employee to alternative documents that contain details of some of the information required, provided that such documents are current, accessible and updated whenever necessary.

Any changes to the particulars of the written statement must be individually notified in writing within one month of the change. 

 More details can be found in the documents in the ‘Related tools and publications’ section.

Last updated: 22 May 2019