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Recruitment and selection

Q

Do we have to advertise all vacancies externally?

A

In order to ensure that you provide equality of opportunity to all potential applicants it is generally recognised that vacancies should be advertised externally and as widely as possible.  The decision as to whether to advertise externally in all circumstances will be dependant on the vacancy and the composition of your existing workforce, for example, an organisation may have a policy which states that positions at a certain level are advertised internally only, because they provide opportunity for promotion and there is generally a good gender, race, religious, etc, mix among the workforce who could potentially apply.  However, it is suggested that in drawing up such a policy and making decisions such as this you seek advice from the Equality Commission on 028 90 890 890, website, www.equalityni.org.(opens new window)

If our answer or publications do not provide you with enough information please contact the Agency's Head Office: 028 9032 1442 - or our Regional Office: 028 7126 9639.

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Q

An applicant for a previous job said that our advertisement was discriminatory, how do we ensure they are not?

A

The Equality Commission for Northern Ireland has produced a guidance document for employers to help avoid discrimination in recruitment advertisement and can be accessed from the link below.

Recruitment Advertising (opens new window)

If our answer or publications do not provide you with enough information please contact the Agency's Head Office: 028 9032 1442 - or our Regional Office: 028 7126 9639.

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Q

We are recruiting an administrative assistant but may have another vacancy in 3 months; can we create a reserve list from this recruitment campaign?

A

Employers will often choose to use reserve lists for posts where they have more than one suitable candidate for a vacancy and they can be a useful and cost effective method in recruitment activities.  It is important that if using reserve lists this is carried out in line with any recruitment and selection policies and procedures within your organisation.  In addition candidates should be informed at an early stage that reserve lists may be kept so that they are making an informed decision in applying and this could potentially increase the number of applicants you have.  Candidates who are deemed suitable and who are to be kept on a reserve list should be informed that they are, perhaps what position they hold on the reserve list and also how long the reserve list will last for. It is also important to put a time limit on the reserve list.  Further guidance can be obtained from the Equality Commission on 028 90 890 890, website, www.equalityni.org.(opens new window)

If our answer or publications do not provide you with enough information please contact the Agency's Head Office: 028 9032 1442 - or our Regional Office: 028 7126 9639.

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Q

I recently applied for a job and was turned down because of my age; is there anything I can do about this?

A

If you feel that the main reason you have been unsuccessful is because of your age, i.e. the employer feels you were too young/too old for the post you may be able to challenge this decision on the grounds that it constituted an act of Age Discrimination. If you are already an employee of this organisation then in the first instance, you should raise a complaint in writing under the Statutory Grievance Procedure. If you are not an employee you can get further information from the employer using the Statutory Questionnaire procedure which is available from the Equality Commission for Northern Ireland .  If after following either of the aforementioned procedures you feel that you have grounds for a discrimination complaint you may wish to lodge a complaint at the Industrial Tribunal.

Where a problem or disagreement in the workplace is likely to lead to a tribunal claim the Labour Relations Agency will often be able to help employers and employees find a solution that is acceptable to both. This service is known as Pre-Claim Conciliation. It can save you the time, stress and expense normally associated with a tribunal claim.  You can find out more about Pre-Claim Conciliation at the following link or by contacting our Helpline service:

http://www.lra.org.uk/index/resolving-disputes/pre-claim_conciliation.htm

You will need to get a form called an ET1 from the Office of Industrial Tribunals and Fair Employment Tribunal, which you fill in and send of to the address shown on the form. The normal time limit for making an application to the Industrial Tribunal is three months from the date of the discriminatory act. Further information and advice on the Grievance Procedure is available in the Agency’s Code of Practice on Disciplinary and Grievance procedures

If our answer or publications do not provide you with enough information please contact the Agency's Head Office: 028 9032 1442 - or our Regional Office: 028 7126 9639.

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Q

We are recruiting staff for the first time, what do we need to do?

A

The Agency provides a good practice seminar, Recruitment and Selection, which provides information on relevant legislation, codes or practice and practical guidance in the various stages of recruitment and selection, which includes:

  • Preparation of Job Description and Personnel specification
  • Drawing up and using Application forms
  • Advertising the vacancy
  • Short-listing
  • Interviewing
  • Selecting
  • References

The seminar can be booked on line at seminars

See our advisory guide -  Advice on recruitment, selection and induction.

In addition, further information is available for Employers at  nibusinessinfo(opens new window)I

If our answer or publications do not provide you with enough information please contact the Agency's Head Office: 028 9032 1442 - or our Regional Office: 028 7126 9639.

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Q -

Can I employ overseas workers?

A

Guidance on the legalities of employing workers from overseas is available on the Borders and Immigration Agency’s website at http://www.bia.homeoffice.gov.uk/ (opens new window) and general information on categories of migrant workers can be accessed from the A-Z section.

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